Supplier and Negotiation Day in China
We prepare your supplier meetings, lead or accompany the discussions in German and Chinese and negotiate within your brief. You receive comparable facts, exact commitments, open points and recommended next steps. A supplier meeting does not replace a technical supplier review.
At a glance
- Suitable for
- For purchasing teams visiting, negotiating with or comparing existing suppliers or candidates in China. We support one day in one region or a trip through the Yangtze River Delta.
- What we do
- Scheduling and meeting preparation
- Accompaniment and negotiation in German and Chinese
- FACT / CLAIM / COMMITMENT / OPEN per meeting
- Results overview; for the trip also a results report and follow-up
- Your result
- You receive a results overview with documented commitments, concerns and next steps. The supplier trip also includes a report within five working days and 14 days of follow-up.
- What you can decide
- Which suppliers to continue with, which commitments to secure in writing and which candidate is reviewed or sampled next.
- Price
- Supplier and Negotiation Day €790 / day
- 3-Day Supplier Trip China €2,990
- Extended Supplier Trip from €3,490
- You send us
- Send the date, city or area, suppliers, product and revision. State the objective for each meeting and the current terms.
- Not the right fit if
- you need reliable technical findings about production of your product. A factory walk-through during a meeting does not replace a Technical Supplier Review. If we first need to search for candidates, the project starts with BUILD.
An on-site day succeeds when commitments are recorded with owners, dates and evidence.
| Compared | Supplier and Negotiation Day | 3-Day Supplier Trip | Extended Supplier Trip |
|---|---|---|---|
| For | Meetings with up to three suppliers in one region | Comparing several suppliers on a planned route | a more in-depth technical comparison of several suppliers |
| Appointments | up to three in one day | up to six, usually two per day | according to the itinerary |
| Preparation | Scheduling and meeting preparation | Preliminary video call, registry check, conversation guide, itinerary | in addition, supplier-specific review questions and advance review of supplier documents |
| Result | Results overview | Results report within five working days and 14 days of follow-up | detailed comparison report with an assessment overview |
| Price | €790 / day | €2,990 | from €3,490; binding with the itinerary |
Included in the service
We prepare the suppliers, objectives, current terms and comparable questions. Together, we agree the target, acceptable terms and walk-away limit.
We record FACT, CLAIM, COMMITMENT and OPEN, alongside commercial positions, contacts and required evidence.
Debrief for five minutes and adjust the next supplier's questions.
Where possible on the same day, we bring comparisons, precise commitments, concerns and next steps into one results overview. Technical questions may require further evidence.
We send commitments to suppliers for written confirmation and follow up open points.
Process
| No. | Step | Description |
|---|---|---|
| 01 | Prepare | We confirm objectives, terms, questions, attendees, documents and route with you. |
| 02 | Structure discussions | We record observations, claims, commitments and open points in a form that lets you compare the meetings. |
| 03 | Use interim findings | Short debriefs let us adjust the next questions while continuing to work towards the agreed daily objectives. |
| 04 | Bring results together | We compare all suppliers in one overview, covering facts, commitments, open points and our assessment. |
| 05 | Secure commitments | We follow up the agreed commitments using precise wording, responsible people, dates and required evidence. |
Deliverables
| No. | Deliverable | Description |
|---|---|---|
| 01 | Day brief | Schedule, objectives, positions, questions and decision boundaries. |
| 02 | Results overview | Comparable facts, commitments, concerns and WJY assessment. |
| 03 | Commitment Record | Previous position, exact new commitment, condition, effective point, confirmation and follow-up. |
ON SITE – prices and scope
| Service | Price | Scope and result |
|---|---|---|
| Supplier and Negotiation Day | €790 / day | Up to three appointments in one region: scheduling, meeting preparation, accompaniment and results overview. |
| 3-Day Supplier Trip China | €2,990 | We prepare up to six appointments with your suppliers or candidates, accompany you and negotiate on site, then provide a results report and follow-up. The fixed price applies once you approve the itinerary. |
| Extended Supplier Trip | from €3,490 | For deeper technical comparisons, we prepare supplier-specific review questions and review the documents in advance. You receive a detailed comparison report with an assessment overview. We state the binding price with the itinerary. |
Contract terms: Terms section 12: Supplier trip: planning, itinerary, cancellation and postponement Terms section 9: Field days, travel time and travel costs
The accepted written proposal for the confirmed scope remains authoritative.
| Supplier | Key finding | Exact commitment | Concern | Recommendation |
|---|---|---|---|---|
| A | Strongest process evidence | Minimum order 3,000 against a 90-day forecast | Coating evidence open | VALIDATE |
| B | Lowest price | Price held for 60 days | No backup contact; subcontract answer incomplete | HOLD as secondary |
| C | Strongest management engagement | Rev-D sample in 7 days | Price +4% | Backup / compare sample |
3-Day Supplier Trip China: €2,990
Fixed price once the itinerary is approved.
The three-day package includes a preliminary call, registry checks for up to six suppliers, appointment and route planning, and a shared discussion guide. You receive the report within five working days. We then follow up commitments and open points for 14 days.
Suitable for existing suppliers or your own shortlisted candidates, a connected route in the Yangtze River Delta and existing requirements such as drawings or specifications. If we first need to search for candidates, the project starts with RESEARCH or QUALIFY.
Before the trip
- Preliminary video call (up to 60 minutes): objectives, items, decision questions.
- Scheduling with up to six suppliers, where a feasible itinerary allows; usually two appointments per day.
- Registry check of every supplier: company identity, business purpose, visible inconsistencies.
- One shared conversation guide for all appointments in German and Chinese, tailored to your item.
- Itinerary with addresses, contacts and travel times; organisation of train journeys or a car with driver.
Three days on site
- Accompaniment to all appointments, up to eight hours per day including travel.
- Leading conversations and negotiating in German and Chinese – on your side of the table.
- Factory walk-through against a checklist and photo documentation, where permitted.
- Short evaluation at the end of each day.
Factory walk-throughs serve as an initial assessment. They do not replace a Technical Supplier Review and do not prove production readiness.
After the trip
- Results report within five working days: initial assessment per supplier, comparison, open points, next steps.
- Follow-up over 14 days with up to three hours of effort: reminders about promised quotations, samples and evidence, final overview of what has been received.
Travel and costs
- You pay for shared local travel for your group, including WJY. We calculate the car with driver or train costs in the itinerary.
- Our travel to and from the route in the Yangtze River Delta is included in the fixed price. WJY’s overnight stays outside Nanjing require your prior approval and are charged against receipts.
- Routes outside the Yangtze River Delta: same fee; all of WJY's travel and overnight costs at cost and after prior approval.
- You book your own flights and hotels; on request we recommend hotels along the route.
Framework
- Up to three travellers on your side.
- One of the three days can be a trade fair day in Nanjing or Shanghai; it replaces about two supplier appointments.
- Each additional travel day: €790.
- You can also book without travelling. We hold the meetings on your behalf and connect you by video at agreed times. The fee stays the same; we estimate WJY’s local travel in advance and charge it against receipts.
- Approval of the planning task at least 15 working days before the start of the trip; not during the Spring Festival or the week around National Day.
- For widely separated factories, additional appointments or other work outside the usual scope, we state the price before your approval.
Planning task, payment and cancellation
- Sequence: trip planning becomes chargeable only once you have expressly approved the planning task, its scope and maximum amount. An enquiry, an initial conversation or a form on our website is not a booking and does not incur any costs. Once you approve the itinerary, the fixed price applies.
- Payment: 50% on approval of the itinerary, 50% after handover of the report.
- if you cancel before approving the itinerary, we charge for preparation carried out. You pay no more than the approved maximum of the planning task and never more than €590. If you cancel after approving the itinerary, up to ten working days before the trip starts, we charge €590. If you cancel later, you pay 50% of the package price. In all cases, approved non-refundable third-party costs are added, such as car or hotel bookings.
- We charge preparation only once per trip. If the trip goes ahead, it is included in the package price. If it is cancelled, only the applicable cancellation amount is due. We offset amounts already paid against it.
Extended Supplier Trip – from €3,490
For deeper technical comparisons, we prepare supplier-specific review questions and review documents in advance, including inspection reports, certificates and capacity information. You receive a detailed comparison report with an assessment overview. We state the binding price with the itinerary.
Common questions about this service
Is this an interpreting service?
No. The focus is procurement preparation, comparable facts, exact commitments and negotiation on your side. Interpreting-only work is scoped separately.
How many meetings are included?
Up to three meetings in one region for the Supplier and Negotiation Day, up to six meetings in three days for the supplier trip – usually two per day.
Is travel included?
For the one-day service, our travel within 100 km of Nanjing is included. For supplier trips, the full rules are set out under “Travel and costs”.
When does planning a supplier trip start to cost money?
The full rules are set out under “Planning task, payment and cancellation”.
Terms section 12: Supplier trip: planning, itinerary, cancellation and postponement
Can we book the trip without travelling ourselves?
Yes. We hold the meetings on your behalf and connect you by video at agreed times. The fee stays the same. We estimate our local travel in advance and charge it against receipts.