Control tooling, document revisions, approvals and changes
Tooling, document revisions, approvals and changes must remain traceable when people, sites or sub-suppliers change. We record the status supported by evidence, identify control gaps and, if required, set up a register with defined approval routes. This complements your contracts but does not replace legal advice. Qualified legal advisers handle legal assessment, contract drafting and enforcement.
At a glance
- Suitable for
- For supplier relationships involving customer-owned tooling, several revisions or frequent changes. It also helps when you do not know which revision the supplier is using.
- What we do
- Tooling assignment and document revisions
- Approvals and changes
- Tooling, document and change register
- Agreed approval routes with handover
- Your result
- You receive a prioritised list of actions for your control gaps, or a tooling, document and change register with agreed approval routes. Your team can maintain the register itself. We confirm the schedule before work starts.
- What you can decide
- Which gaps to close first, which changes to approve or hold, and where you need a contract or legal adviser.
- Price
- Protection Review €290
- Protection Setup €990
- You send us
- Name the supplier relationship or tool whose assignment, status or changes are not reliably recorded today.
- Not the right fit if
- you want a contract drafted, its enforceability reviewed or legal action taken – that is a matter for a qualified lawyer. If the register is to be maintained month by month, MANAGE fits.
Your records show the applicable status and approved changes even when contacts change.
| Entry | Example (fictional) |
|---|---|
| Tool: identification and ownership | WZ-014, die-casting tool for the housing; ownership with the customer under the tooling agreement (copy in the file) |
| Supplier and location | Supplier A, plant 2, hall 3 – seen and photographed at the last visit |
| Product and revision | Housing G-210, revision D |
| Drawing or specification status | Drawing G-210-001 rev. D, valid since 1 July |
| Approvals | Rev. D samples approved by the customer's quality team, 12 July |
| Requested change | Supplier requests a new release-agent type |
| Effective date | only after your approval – still open |
| Responsible | Customer’s quality team; WJY updates the register only under separately agreed ongoing support |
| Required evidence | Samples with the new release agent, measurement report, data sheet |
| Open action | Request samples by 30 September |
| Current status | OPEN – change not approved |
Included in the service
We record ownership, location, access, drawings, samples and relevant documents, with their assignments.
We record the approved factory and line, critical processes and permitted subcontracting.
We set up the agreed route for reporting and approving changes to revisions, processes, sites, materials and sub-suppliers.
We record decision contacts, the link between the payment recipient and supplier, and the escalation route.
Qualified legal advisers handle legal assessment, contract drafting and enforcement.
Process
| No. | Step | Description |
|---|---|---|
| 01 | Capture the control basis | We agree the contracting party, payment recipient, production route, outsourced processes, contacts, tooling, revisions and records with you. |
| 02 | Reconcile the real state | We review evidence of the tooling location, operating factory, critical sub-suppliers, current revision and relevant changes. We mark missing evidence as open. |
| 03 | Set up registers and approval routes | We set up tooling, document and change registers with responsible people and agreed approval routes, then hand them to your team. |
| 04 | Pass on specialist questions | Qualified legal advisers handle legal assessment, contract drafting and enforcement. We can make an introduction on request. |
| 05 | Hand over status and recommendation | You receive the registers, deviations, missing evidence, actions and our recommendation for your next decision. |
Deliverables
| No. | Deliverable | Description |
|---|---|---|
| 01 | Prioritised action overview | Gaps in tooling assignment, document revisions, approvals and changes – ordered by urgency. |
| 02 | Tooling & Document Register | Ownership, location, access, relevant files, reference samples, contacts and missing evidence. |
| 03 | Change & Approval Route | Who reports, reviews and decides product, process, site, material or sub-supplier changes? |
| 04 | Handover and briefing | Your team knows the registers and approval routes and can maintain them. |
PROTECT – control tooling and changes
| Service | Price | Scope and result |
|---|---|---|
| Protection Review | €290 | For one supplier relationship, we check up to five key documents for gaps in tooling assignment, document revisions, approvals and changes. You receive a prioritised action overview. |
| Protection Setup | €990 | One supplier relationship, up to three tools: tooling, document and change register with agreed approval routes, including handover and briefing. |
Protection complements your contracts. A legal adviser handles contract review and legal enforcement.
Contract terms: Terms section 4: Content of services, deliverables and limits
The accepted written proposal for the confirmed scope remains authoritative.
Concrete control examples
Tooling
We record ownership, location, access, maintenance status and transfers of customer tooling in writing.
Production route
We check the operating factory, line, critical outsourced processes and approved sub-suppliers against the confirmed position.
Change
The agreed change process requires notification before a new revision or a change to material, process or site is introduced. We assess the evidence; you decide whether to approve.
Trade mark & IP
Trade mark, IP or contract questions belong with qualified specialists; the register records which documents and results are available.
Documents the register can hold
Depending on the product and agreed scope, the register may contain the following documents. We check their status for completeness and visible inconsistencies. Legal, regulatory and technical assessments remain with you or the appropriate qualified specialist.
- Material certificates, e.g. 3.1 under EN 10204
- Declarations of conformity and declarations under the EU chemicals regulation (REACH) and the EU directive restricting hazardous substances in electrical and electronic equipment (RoHS)
- Manufacturer emissions data for the EU Carbon Border Adjustment Mechanism (CBAM) for iron, steel and aluminium goods
- Proof of origin and tariff classification details
- Information for your supply-chain due diligence, e.g. under the German Supply Chain Act (LkSG)
Common questions about this service
Do you assume suppliers hide their structure?
No. Changes and outsourced processes are normal in business. We record changes relevant to you against the confirmed production route, using the evidence available.
Do you check new bank beneficiaries?
We check the payment recipient against the approved supplier relationship and flag deviations. This does not replace banking or legal advice.
Do you draft contracts or legal opinions?
No. WJY Supply is not a law firm. Our operational controls complement your contracts. Qualified legal advisers handle contract review and enforcement, including Chinese-language non-use, non-disclosure and non-circumvention (NNN) agreements. We can make an introduction on request.
Terms section 4: Content of services, deliverables and limits